Sometimes people may change the information in their birth certificate depending on the circumstances; Such as changing the name, surname, changing the age in the birth certificate, removing the spouse’s name from the birth certificate, etc. However, the validity and value of the birth certificate remain unaffected and it is as important for the individual to keep it as it was before the change. If the birth certificate is lost, if the person who found the birth certificate has delivered it to the registry office, you can get it by entering the national code. Otherwise, a duplicate birth certificate must be obtained. In addition, if the birth certificate is destroyed due to fire or natural events, you can apply for a duplicate birth certificate.
Duplicate birth certificates are valid like original birth certificates; Because the duplicate birth certificate is the second legal copy of the original birth certificate of a person who has lost his birth certificate.
In this article, Dadista’s legal team examines the documents and conditions for obtaining a duplicate birth certificate. Stay with us to know the conditions and documents required to receive a duplicate birth certificate.
Is it possible to use a national smart card instead of a birth certificate?
The smart national card has replaced the birth certificate for administrative and banking purposes over the years, but the birth certificate has maintained its legal and administrative status and value in most cases, including registration in schools, universities, marriages and sales; And you can’t use the old or even smart national card if you don’t have a birth certificate.
Documents required to issue a duplicate birth certificate
If your birth certificate does not have a photo and you are over 15 years old, you can apply for it. For this step, you need the original birth certificate, certificate of employment (at the top and bottom of the attached certificate) and two pictures. A 3×4 photo with a white background is the same as the photo on the certificate, which includes the school seal on the back. To take a photo of the birth certificate, a person must visit the counter office or the registration center.
The following documents are necessary to receive a duplicate birth certificate:
- Obtaining an affidavit from the representative offices of the Islamic Republic of Iran abroad or the registration offices of the country
- Completion of the above-mentioned affidavit form and approval of the form by the representatives of the Islamic Republic of Iran abroad and the signature of one of the witnesses in the notary office inside the country.
- For people 15 years old and above, two new 4×3 full-length photos with registration details (name, surname, ID number, date of birth and place of issue)
- Originals and photocopies of documents including (passport, termination of service or exemption card, driver’s license, transcripts with photos from middle school and above, student identification cards with photos from the school where they are studying, or government department employees’ photo identification cards with registration details) are required. In addition, after comparing the original and the copy of the above valid documents, the original will be returned. In case the owner of the birth certificate does not have any of the documents mentioned in this paragraph, it is mandatory to present him to the police force with a photo verification.
- Original and copy of marriage and divorce documents (if any) and birth certificates of children
- Payment according to the current tariff
What should be done before applying for a duplicate birth certificate?
If you lose your birth certificate, you should immediately report it to your local police station to avoid possible misuse. The registry office is the only authority for providing birth certificates. The first step should be to visit your local registry office.
In case the birth certificate is lost in one of the government departments or institutions, according to paragraph 4 of the circular and the notification of that authority, a birth certificate will be issued by the order of the director general of the province and the person who lost the birth certificate will be dealt with legally. In fact, the birth certificate is the identity document of people and they must keep it to defend their rights.
In addition, you should remember your national number so that you can easily access your identity information if needed. On the other hand, making any change or abuse in the birth certificate is a crime that is prosecuted.
If you find the necessary document based on the report of the relevant systems, you should go to the post office or the registrar’s office whose address is published in the electronic registrar system and proceed to receive it. However, if the missing documents are not found within a reasonable time, individuals should request a duplicate birth certificate.
People who have misplaced their National Card or National Identity Card can find their location using the website of the Registration Organization and the electronic service system.
According to the officials of the Register of Transfers Organization, with the preparation of the conditions for tracing the lost birth certificate and national card in the electronic portal of the Register of Transfers Organization of the country, numerous inquiries are made every day through the mentioned system to track the identification documents among the discovered birth certificates.
The finder of identity documents such as birth certificate, national card or certificate has been asked to put it in the mailbox or hand it over to the registry office. In the initial stage, people whose identification documents are missing must refer to the two systems of the civil registration organization and the posted organization within the specified time period and follow up on their lost identity documents.
Procedures for requesting the issuance of a duplicate birth certificate
If you cannot find the missing birth certificate, you should get a duplicate birth certificate from the registry office of your region and place of residence. Residence registration offices are the only authority to obtain a duplicate birth certificate.
If the duplicate birth certificate is missing, people over 18 years of age can apply for their own duplicate birth certificate. Individuals under 18 or single can request a duplicate birth certificate through their father or paternal grandfather, mother or legal guardian. In case the birth certificate is lost due to unforeseen events such as floods or earthquakes, it is not necessary to provide a local certificate.
In addition, people under the age of 18 who have a court-issued maturity certificate can apply for a duplicate birth certificate.
How long does it take to receive a duplicate birth certificate?
The first copy of the birth certificate is issued one month after the request and with the decision of the head of the registry office, and the second one is issued three months after the request and with the decision of the head of the registry office. The third copy of the birth certificate is issued by the decision of the director general of the province’s state registry and is issued after six months.
What should be done if a previous birth certificate is found?
If the old birth certificate is discovered, the recipients of the new birth certificate must submit the birth certificate to the State Registry Office within 10 days.
If less than one year has not passed since the issuance of the duplicate birth certificate, the duplicate birth certificate will be invalidated and the previous birth certificate will be returned to the applicant with appropriate investigations and the decision of the head of the department.
Documents required for duplicate birth certificate abroad
In order to be able to issue a duplicate birth certificate from abroad, you need documents. The following are among these documents:
- Submission of completed birth certificate issuance form
- Completed missing birth certificate report sheet
- Completing the questionnaire of the applicants for registration services based on expired registration documents (if the birth certificate is an old sample and related to before the Islamic Revolution)
- Two recent full-face photos 4×3 without hats and glasses, with the applicant’s registration details on the back (for people over 15 years old) and pictures of women with full Islamic hijab.
- A picture of the applicant’s missing birth certificate
- The original birth certificate for spouse and children, as well as the original marriage certificate for couples
- Presenting the original valid Iranian photo identity card such as passport, driver’s license, end of service or exemption card, education certificate, national card or new identity card for parents, spouse and children (presenting two of the mentioned items are mandatory)
- Valid identification documents and photo of the applicant
- The original receipt of depositing the consular service fee to the representative’s account
Where should we go to get a duplicate birth certificate?
For a duplicate birth certificate, a person whose birth certificate is missing must go to the government counter or registry office to complete the initial steps, including the submission of documents, etc. If a person lives in a city other than the city of his birth, he can apply in his city of residence and there are no restrictions for these people.
Also, registered lawyers at Dadista Law Institute are ready to provide legal advice services to answer your questions regarding the issuance of duplicate birth certificates and related documents if you need additional information.